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April 13, 2020 Regular Board Meeting Minutes & Public Hearing

MINUTES

Regular Meeting

CAM Board of Education

Monday, April 13, 2020 6:30 p.m.

 

The CAM Community School District Board of Education held its regular meeting and public hearing on April 13, 2020 at 6:30 p.m. in the Superintendent’s office at the CAM High School in Anita. Present were Directors Gary Dinkla and Mike Plagman, Superintendent Paul Croghan, and Secretary Lindsay Jahde.  Directors Julie Williamson, Nick Kauffman, Chuck Kinzie and Principals, Barry Bower, Dominic Giegerich, and Larry Hunt were in attendance by electronic access via Zoom. Principal James Brauer was absent. Also in attendance by electronic means via Zoom was Ric Hanson with KJAN.    

 

PUBLIC HEARING CAM CSD FY20/21 SCHOOL CALENDAR:  President Gary Dinkla read the mission statement and opened the public hearing regarding the FY20/21 school calendar at 6:30 p.m.  Hearing no comments and receiving no written correspondence, the hearing was closed on a motion by Mike Plagman, seconded by Julie Williamson and carried on a 5-0 voice vote.  President Gary Dinkla announced that there will be no hearing on the budget and flex resolutions due to an error with the publication. 

 

AGENDA:   President Gary Dinkla opened the regular meeting and welcomed visitors. A motion to approve the agenda with items 6.2-6.5 to be tabled due to the publication error, was received by Chuck Kinzie and seconded by Julie Williamson and carried on a 5-0 voice vote. 

 

CONSENT AGENDA:  Motion to approve the consent agenda consisting of the minutes of the March 9, 2020 regular board meeting, March 19, 2020 special board meeting, bills, resignations received from Manda Thomas, Co-Head Yearbook sponsor, Kelsie Kralik-Instructional Support Teacher, new contracts for McKenna Tow, North Elementary Third Grade Teacher, Manda Thomas, Mentor Teacher, Ashley Coffman, Middle School Special Education, Kendra Top, Middle School Special Education, and Sarah Becker, Middle School Language Arts Teacher was made by Chuck Kinzie, seconded by Nick Kauffman and carried on a 5-0 voice vote.  General Fund bills were $42,126.47, PPEL Fund bills $11,097.34, Nutrition Fund bills $6,708.62, SILO Fund bills $7,765.04, and Activity Fund bills $3,401.44. 

 

PUBLIC INPUT ON NON-AGENDA ITEMS: None


CORRESPONDENCE:  Superintendent Croghan advised he received a couple thank you notes from staff for the extended pay through the school closure due to the pandemic.  This was much appreciated. 

 

ADMINISTRATIVE REPORTS:  The principals shared written reports and all advised that their individual staff members are doing as well as expected under the circumstances and all doing a great job adapting to the changing environment and reaching out to students.  They thanked the custodial staff for the great job of cleaning and disinfecting the buildings. Thanks was given to the lunch staff and it was noted that the meal program is going well as we continue to serve over 325 youth meals on Mondays and Thursdays each week.  Many different voluntary continuous learning opportunities are being utilized by each of the buildings’ staff including Zoom, Google Meet and Google hangouts, Learning Management System, ASD, IXL, Epic, Escape Rooms, just to name a few.  The AEA is also providing many resources for online learning.  Administrators and teachers will continue to work together now and in the future to strive to be able to provide online learning if it were to be required in the future to earn credit at the high school level as well as working on equity in service to reach every student. 

 

Superintendent Paul Croghan recommended the board approve the flex resolution to transfer $3,466.84 of General Fund monies to the Activity Fund for reconditioning of football helmets.  He advised the sharing agreements included in the packet take into consideration an increase of 11.25 percent in medical insurance.  The shared superintendent agreement also includes shared transportation costs for fuel and maintenance to the vehicle assigned.  He reported that bus inspections have been completed and resulted in a few minor repairs which have all been taken care of and records updated. On the radar for the near future is the renewal of the revenue purpose statement. We are working with PFM to gather financial information for their role in providing advice and guidance through the facility upgrade review process.

 

2020-2021 SCHOOL CALENDAR:  A motion to approve the 2020-2021 School Calendar as presented was received by Chuck Kinzie, seconded by Nick Kauffman and carried on a 5-0 voice vote. 

 

RESOLUTION TO TRANSFER FUNDS FROM THE CAM GF TO ACTIVITY FUND:  A motion to transfer $3,466.84 from the General Fund to the Activity Fund for safety purposes to reimburse for the reconditioning of football helmets was received by Mike Plagman, seconded by Nick Kauffman and carried on a 5-0 voice vote. 

 

OPERATIONAL SHARING AGREEMENTS:  A motion to approve the sharing agreements as presented to include insurance increase on all as well as 50/50 transportation shared expense for the superintendent’s agreement was received by Chuck Kinzie, seconded by Nick Kauffman and carried on a 5-0 voice vote. 

 

AEA PURCHASING AGREEMENT:  A motion to approve the 2020-2021 AEA Purchasing Agreement for the purchasing of food, ware wash and small wares for the school food service was received by Mike Plagman, seconded by Julie Williamson and carried on a 5-0 voice vote. 

 

APPROVAL OF LIST OF CAM AND ICA GRADUATES:  A motion was received from Julie Williamson to approve the list of graduates as presented.  Mike Plagman seconded the motion and it carried on a 5-0 voice vote. 

 

FACILITY UPDATE:  It was the consensus of the board to suspend the community meetings while the social distancing is in place.  Staff will continue to work with PFM on financials.  It was recommended that website updates continue if there is any new information to present.  It was noted that the owners of the Car Quest building in Massena have reached out indicating they are willing to discuss the use of part of building for a bus barn.

 

BOARD POLICY-200 SERIES:  A motion to approve the reviewed policy changes and the additional policies as presented was received by Chuck Kinzie, seconded by Mike Plagman and carried on a 5-0 voice vote. 

 

BOARD REPORTS:  Director Gary Dinkla advised he felt a good analogy was shared by the superintendent in Storm Lake regarding the suspension of the school year.  A comparison was made to a ruler with the ruler representing K-12 students showing a quarter of an inch being the amount of instruction missed in each grade, resulting in a very small portion overall. 

 

ADJOURNMENT:  The board adjourned at 6:53 p.m. on a motion by Mike Plagman, seconded by Nick Kauffman.  Motion carried unanimously on a 5-0 voice vote. 

 

EXEMPT SESSION:  The Board went into exempt session to discuss negotiations following adjournment.

 

 

_____________________                              ___________________________

Gary Dinkla, Board President                                    Lindsay Jahde, Board Secretary

 

 

These minutes are as recorded by the board secretary and subject to approval at the next regular board meeting.   The action items carried and the full text of the motions, policies and discussion are on file in the board secretary's office or on the district website www.CAMCougars.org

 

 

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CAM Community Schools1000 Victory Park RoadAnita, IA  50020

PH: 712-762-3238

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