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December 9, 2019 Board Meeting Minutes

MINUTES

Regular Meeting

CAM Board of Education

Monday, December 9, 2019 6:30 p.m.

 

The CAM Community School District Board of Education held its annual/organizational meeting on December 9, 2019 at 6:30 p.m. in the Superintendent’s office at the CAM High School in Anita. Present were Directors Gary Dinkla, Todd McKee, Nick Kauffman, and Julie Williamson.  Director Chuck Kinzie was absent.  Also present were Superintendent Paul Croghan, Principal Dominic Giegerich, Board Secretary, Lindsay Jahde, and Shared School Business Official, Sarah Sheeder.   Principals Barry Bower, Larry Hunt, and James Brauer were absent.  Visitors in attendance were Mike Plagman, Tami Williamson, and Jennifer Nichols.   

 

CONSENT AGENDA:  President Gary Dinkla read the mission statement, welcomed the visitors and called the meeting to order. Motion to approve the regular meeting agenda was made by Julie Williamson and seconded by Nick Kauffman and carried on a 4-0 voice vote.  A motion to approve the minutes of the November 11, 2019 regular board meeting and bills was made by Nick Kauffman, seconded by Todd McKee and carried on a 4-0 voice vote. General Fund bills were $93,328.27, PPEL Fund bills $30,530.51 SILO Fund bills $450.00, Nutrition Fund bills $32,084.60, Management Fund bills $12,396.00 and Activity Fund bills $9,231.24.

 

COMMUNICATIONS:  None

 

ADMINISTRATIVE REPORTS:  High School Principal Dominic Giegerich reported that Mr. Miller’s Ag class received a donated plasma table and cutter from SA International. In addition, Mr. Miller and Mr. Warntjes presented to Greenhills AEA for a $10,000 RPP Grant and was awarded the funding.  The $10,000 grant will be used for electrical and ventilation installation for the plasma table/cutter, computers, software and training materials.  CAM High School is going to hold a “Class Fair” on Wednesday, December 18th, giving the 8th grade students the opportunity to meet with staff at the high school so they can observe what each class offers and how they may benefit from them moving forward with their individual career goals.  Superintendent Paul Croghan shared information regarding moving toward a risk management policy for the gas utility, allowing the district to pay for the utility out of the management fund instead of the general fund.  The program is viewed as an insurance policy and the district would pay for the gas utility up-front for an entire year. Mr. Croghan advised that the district is transitioning the transportation position and looking at repair costs and a bus replacement cycle.  Lease programs were also discussed for transportation and office copy machines.  Mr. Croghan communicated his efforts in bringing the community and businesses together with the education programs at both districts.  Communications have been started regarding a daycare in Massena with the school leasing classroom space, similar to the agreement with the Anita Daycare.  One major goal will be to find a director.  Written reports from North Elementary Principal, Barry Bower and South Elementary/M.S. Principal Larry Hunt were received, both commenting on Positive Student Behavior developments and achievements.  Christmas concerts will be held on December 12th at the North Elementary and December 9th for the South Elementary students. The Middle School concert was held on December 5th


OLD BUSINESS BEFORE RETIRING BOARD:  Shared Business Official, Sarah Sheeder presented the FY2019 Annual Treasurer’s Report, summarizing the bank cash balances and school accounting system cash balances effective June 30, 2019.  It was noted that there is a discrepancy in the compared balances.  At the end of last fiscal year several checking and savings accounts were combined into one and balanced in the software.  It is assumed that there are some issues with the accounting software being set to tie to the appropriate accounts as since then the bank cash and accounting software are not balancing.  Auditors are working with Lindsay and Sarah to figure out how to fix and to get the account reconciled. The Abstract of Votes received from the Cass County Board of Supervisors was reviewed. In the South District, Mike Plagman received 262 votes with a scattering of 2 votes and Todd McKee received 61 votes on a write-in.  The Board of Supervisors declared Mike Plagman duly elected for the office of CAM School Board Member –South for the term of four years.  In the North District, Julie Williamson received 310 votes with a scattering of 6 votes.  The Board of Supervisors declared Julie Williamson duly elected for the office of CAM School Board Member –North for the term of four years.  A motion from Todd McKee to accept the Abstract of Election, seconded by Nick Kauffman and carried on a 4-0 voice vote.  Board President Gary Dinkla presented Director Todd McKee with a lifetime activity pass to the CAM CSD and thanked him for his 16 years of service. 

 

ADJOURNMENT:  Todd McKee moved, seconded by Julie Williamson to adjourn the meeting of the retiring board. The motion carried 4-0 on a voice vote.

 

ANNUAL/ORGANIZATIONAL MEETING:  Secretary Lindsay Jahde called the meeting to order and administered the oath of office to new board member, Mike Plagman and re-elected board member, Julie Williamson.  The secretary asked for nominations for board president.  Nick Kauffman nominated Gary Dinkla; Julie Williamson asked that nominations cease.  Mike Plagman made a motion to elect Gary Dinkla as CAM Board President, seconded by Julie Williamson and carried on a 4-0 voice vote.  Secretary Lindsay Jahde administered the oath of office and President Dinkla chaired the remainder of the meeting. 

 

President Dinkla asked for nominations for vice president.  Julie Williamson nominated Chuck Kinzie; Nick Kauffman asked that nominations cease.  Nick Kauffman made a motion to elect Chuck Kinzie as vice president, seconded by Mike Plagman and carried on a 4-0 voice vote.  Lindsay Jahde will administer the oath of office at a later date due to Chuck’s absence from the meeting. 

 

A motion was received from Nick Kauffman, seconded by Julie Williamson to appoint Lindsay Jahde as Board Secretary/Treasurer.  Motion was carried on a 4-0 voice vote.  President Gary Dinkla administered the oath of office. 

 

A motion was presented by Mike Plagman, seconded by Chuck Kinzie, to hold the regular board meetings of the CAM School Board on the second Monday of the month at 6:30 p.m in the Superintendent’s office.  Motion was passed unanimously on a 4-0 voice vote. 

 

RESOLUTION NAMING DEPOSITORIES:  A Resolution to designate the Rolling Hills Bank and Trust, Bankers Trust Co., and First National Bank as depository banks with deposit limits of $6,000,000 each and to authorize the signers for each account was approved on a motion by Julie Williamson, seconded by Nick Kauffman and carried on a roll call vote as follows:  Williamson-aye; Dinkla-aye; Kauffman-aye; and Plagman-aye. 

 

OFFICIAL NEWSPAPER- Designation of the Anita Tribune as newspaper for official publications was made on a motion by Julie Williamson, seconded by Nick Kauffman and carried on a 4-0 voice vote. 

 

SCHOOL ATTORNEY:  The Law Office of Mundt, Franck, and Schumacher was appointed as school attorney on a motion by Nick Kauffman, seconded by Julie Williamson and carried on a 4-0 voice vote.

 

The following committees were appointed:  NEGOTIATION COMMITTEE:  Gary Dinkla and Chuck Kinzie; FACILITIES COMMITTEE:  Nick Kauffman and Mike Plagman.

 

CASS COUNTY CONFERENCE BOARD REPRESENTATIVE:  Julie Williamson was appointed as the CAM CSD representative of the Cass County Conference Board. 

 

ITEMS ADDED TO THE CONSENT AGENDA:  It was the consensus of the board to add the following items to the consent agenda:  contracts, resignations, open enrollments (including routine motion of applications to the Iowa Connections Academy received after the deadline, without good cause, or those denied due to lack of appropriate program or classroom space) fundraisers, and facility agreements. 

 

LEVEL 1 INVESTIGATORS:  A motion to appoint Jordan Aggen and Grace Kopp as level 1 investigators was received by Julie Williamson, seconded by Mike Plagman and carried on a 4-0 voice vote.

 

FACILITY PROJECTS:  Discussion was held regarding date and times to hold workshop(s) to determine the next steps in the facility planning and financials. 

 

OPEN ENROLLMENT APPLICATIONS:  Applications to the Iowa Connections Academy received after the deadline, without good cause, or those denied due to lack of appropriate program or space, were denied on a motion by Nick Kauffman, seconded by Julie Williamson and carried on a 4-0 voice vote.     

 

RESIGNATIONS:  A motion to accept with regrets the resignations from Joe Wollum- Head Varsity Football Coach, Brian Fogleman- Assistant Varsity Football Coach and Regina Stark- Special Ed Para, and thanking them for their service, was received by Julie Williamson, seconded by Mike Plagman and carried on a 4-0 voice vote.

 

CONTRACTS:  The following amended contract was approved on motion by Mike Plagman, seconded by Nick Kauffman and carried on a 4-0 voice vote:  Kirk Kelloway, amended contract to include Head Debate/Assistant Speech Coach and to include the appropriate salary schedule. 

 

SBRC REQUEST FOR MODIFIED SUPPLEMENT AMOUNT:  The SBRC application for increasing enrollment, requesting $98,956 for on-time funding MSA was approved on a motion by Nick Kauffman, seconded by Julie Williamson, and carried on a 4-0 voice vote.

 

NATURAL GAS PROGRAM:  A motion to approve the application agreement to join the Iowa Local Government Risk Pool Agreement with Wood River Energy was received by Mike Plagman, seconded by Nick Kauffman and carried on a 4-0 voice vote. 

 

APPOINT SIAC COMMITTEE:  A motion to approve the SIAC committee as presented with the exception of removing member Gary Dinkla and adding new member, Mike Plagman, was received by Nick Kauffman, seconded by Julie Williamson and carried on a 4-0 voice vote.

 

APPROVE TO DISPOSE OF 2006 SCHOOL BUS BY SEALED BID:  A motion to advertise for sealed bids in the disposal of the 2006 school bus was received by Julie Williamson, seconded by Mike Plagman and carried on a 4-0 voice vote. 

 

BOARD POLICY REVISIONS-900 SERIES:  A motion to approve the revisions to the 900 series board policies as presented was received by Mike Plagman, seconded by Julie Williamson and carried on a 4-0 voice vote. 

 

FUNDRAISERS:  Request for approval of fundraisers from the Freshman Class and the local church (informational) was granted on a motion from Julie Williamson, seconded by Mike Plagman and carried on a 4-0 voice vote. 

 

BOARD REPORTS:  Julie Williamson and Mike Plagman attended the IASB Conference in Des Moines last month indicating it was a good experience and shared on some topics of interest. 

 

ADJOURNMENT:  The board adjourned at 8:00 p.m. on a motion by Nick Kauffman and seconded by Julie Williamson. Motion carried unanimously on a voice vote of 4-0. 

 

 

These minutes are as recorded by the board secretary and subject to approval at the next regular board meeting.   The action items carried and the full text of the motions, policies and discussion are on file in the board secretary's office or on the district website www.CAMCougars.org

 

 

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CAM Community Schools1000 Victory Park RoadAnita, IA  50020

PH: 712-762-3238

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