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September 18, 2017 CAM Board meeting

MINUTES

Annual/Organizational Meeting

CAM Board of Education

Monday, September 18, 2017  6:30 p.m.

 

The CAM Community School District Board of Education held its annual/organizational meeting on September 18, 2017, at 6:30 p.m. in the media center at the CAM High School in Anita. Present were Directors Gary Dinkla, Nick Kauffman, Chuck Kinzie, Todd McKee, and Julie Williamson. Also present were Superintendent Casey Berlau, Principals Dominic Giegerich, Larry Hunt, and Brian Fogleman, and Secretary Linda Edwards. Principal James Brauer was absent. Visitors in attendance were Adam Warntjes, Paul Upmeyer, Michelle Stokley, and Alvina Thelen.

 

CONSENT AGENDA:  President Gary Dinkla read the mission statement, welcomed the visitors, and called the annual meeting to order.  Motion to approve the agenda was made by Chuck Kinzie, seconded by Julie Williamson, and carried on a 5-0 voice vote.  A motion to approve the minutes of the August 21, 2017 meeting, bills, and financial statements was made by Chuck Kinzie, seconded by Nick Kauffman, and carried on a 5-0 voice vote. General Fund bills were $64,435.99, Management Fund $18,513, SILO Fund bills $106,162.93, PPEL Fund bills $82,944, Nutrition Fund bills $11,380.83, and Activity Fund bills $6,852. Discussion was held on the equipment breakdown insurance.

 

COMMUNICATIONS:  Information was presented on the IASB convention in November.

 

ADMINISTRATIVE REPORTS:  Mr. Giegerich reported that the first period division of the music departments’ time has been working well.  The vocal and band instructors are sharing the time in first block so that they can meet every day.  Students who are not in both attend either wood shop class or PE during the alternate time.  Kudos to the athletes, coaches, and others who worked to collect over 2,400 items for the Tackle Hunger campaign.  Marta Marin, our new visiting teacher from Spain, is doing an amazing job.  Homecoming is next week.  Mr. Giegerich attended a public hearing for the Southwest Iowa Mental Health board today regarding their future.  We receive services from them that we feel are vital.

 

Principal Hunt reported on the new addition.  There are a few things that we are still waiting on.  He said that the sound traveling between the music room and the preschool room is minimal when the doors are closed.  The greenhouse has been constructed, wired, and is waiting for the water to be connected.  On October 4, we will participate in the Live Healthy Iowa walk at the Lake Anita State Park.

 

The two elementary buildings have made changes to their homecoming plans.  In the past, all the classes rode on floats in the parade.  Some safety concerns were expressed regarding candy being thrown to students on the floats and their attempts to grab it.  This year students will watch the parade then go to the football field for the pep rally.  Cheerleaders will be teaching them cheers that week.

 

Mr. Fogleman reported on the successful service project performed by the fifth grade classes. They collected supplies for Hurricane Harvey victims and filled a school bus.  They then went to Atlantic to load a truck to be transported to Texas.  First graders skyped with Mrs. Maribel’s family in Spain and got to visit with their former classmate.  The fourth grade took a virtual field trip to Guatemala.  Mrs. Thelen and Mrs. Stokley are North Elementary’s staff members of the month.  Several staff members have been out with serious illnesses. 

 

Dr. Berlau recently received notice from the Iowa High School Athletic Association that CAM did not have a coach or player ejected from competition last year.  We will be reviewing board policy series 400 and 500 this year.

 

The Board accepted the official Abstract of Votes of the September 12, 2017 board election declaring Gary Dinkla duly elected to the office of CAM School Board Member –South for a term of four years, Chuck Kinzie duly elected to the office of CAM School Board Member –North for a term of four years and Nick Kauffmann duly elected to the office of CAM School Board Member – At-Large for a term of four years.  The Certificate of Abstract of Votes was accepted on a motion by Todd McKee, seconded by Julie Williamson, and carried on a 5-0 voice vote.  Board secretary/treasurer Edwards presented the Board with the annual Financial Statement for fiscal year 2016-2017 listing ending book balances and bank balances for review.  Chuck Kinzie moved to accept the annual Financial Statement, motion seconded by Julie Williamson, and carried 5-0.

 

ADJOURN MEETING OF RETIRING BOARD:  On a motion by Todd McKee, seconded by Nick Kauffman, the meeting of the retiring board was adjourned.  Motion carried 5-0.

 

ORGANIZATIONAL MEETING:  Secretary Linda Edwards called the meeting to order and administered the oath of office to re-elected directors Gary Dinkla, Chuck Kinzie, and Nick Kauffman.  Secretary Edwards asked for nominations for board president.  Chuck Kinzie nominated Gary Dinkla, with Julie Williamson asking that nominations cease. A roll call vote was cast 5-0, electing Gary Dinkla as CAM Board President.  Secretary Edwards administered the oath of office and President Dinkla chaired the remainder of the meeting.

 

President Dinkla asked for nominations for vice president.  Nick Kauffman nominated Chuck Kinzie; Julie Williamson asked that nominations cease, and a unanimous 5-0 voice vote was cast, electing Chuck Kinzie as vice president. Secretary Edwards administered the oath of office.

 

Linda Edwards was appointed board secretary and treasurer on a motion by Todd McKee, seconded by Nick Kauffman, and motion carried on a 5-0 voice vote. 

 

A motion was presented by Todd McKee, seconded by Nick Kauffman, to hold the regular board meetings of the CAM School Board on the third Monday of the month at 6:30 p.m. in the high school media center. Motion passed unanimously on a 5-0 vote.

 

RESOLUTION 18:02 NAMING DEPOSITORIES/DEPOSIT LIMITS/AUTHORIZED SIGNERS:  Resolution 18:02 to designate the Rolling Hills Bank and Trust, Bankers Trust Co., and FNB Bank as depository banks with deposit limits of $3,000,000 each and to authorize the signers for each account was approved on a motion by Chuck Kinzie, seconded by Julie Williamson, and carried on a voice vote 5-0.  The Board President also authorized the athletic directors and activity fund secretary to stamp his signature on athletic contracts.

 

OFFICIAL NEWSPAPER: Designation of The Anita Tribune as newspaper for official publications was made on a motion by Chuck Kinzie, seconded by Julie Williamson, and carried on a 5-0 voice vote.

 

LEGAL COUNSEL:  Derrick Franck of Franck and Sextro Law Firm in Denison was appointed the district’s legal counsel on a motion by Todd McKee, seconded by Nick Kauffman, and carried on a 5-0 voice vote.

 

BOARD COMMITTEES:  The board committees will remain the same as last year on a motion by Chuck Kinzie, seconded by Nick Kauffman, and carried on a 5-0 voice vote.

Facilities:  Todd McKee and Chuck Kinzie

Negotiations:  Gary Dinkla and Nick Kauffman

Board Policy Review:  Julie Williamson and Gary Dinkla

 

PRESENTATION BY EMPLOYEES:  At this time, Michelle Stokley, CAM North 5th grade teacher and Alvina Thelen, 5th grade para, introduced themselves to the Board, and gave us very interesting information about themselves and their careers.

 

FACILITY PROJECTS:  The roof drains at the high school were blocked and water was backing up.  A firm came in and ran a camera through the drains which indicated cracks.  A drainage pipe outside the building is blocked and this is being addressed.  The boiler in Massena has been inspected/approved through 2020 but it is not sure that it will pass inspection then.  Costs estimates will be attained.  The facility committee will be meeting to identify other projects.  The softball fence needs to be replaced.

 

OPEN ENROLLMENT APPLICATIONS:  Applications to Iowa Connections Academy received after the deadline, without good cause, or those denied because of lack of classroom space, were denied on a motion by Chuck Kinzie, seconded by Julie Williamson, and carried on a 5-0 voice vote.  The same motion also approved applications for Kaleb, Khloe, and Kayden Newman to return to CAM North after a move to Atlantic.  Applications for information only were from Jovi Garside to return to Atlantic after a move to our district, and for Lucy McCurdy (kindergarten) to attend in Atlantic.

 

RESIGNATIONS:  A resignation was accepted from Jason Watson, North 3rd grade teacher, on a motion by Todd McKee, seconded by Nick Kauffman, and carried on a 5-0 vote.  A retirement resignation from Patricia Ostrus, South/Middle School cook, effective December 22, 2017, was accepted with regrets on a motion by Chuck Kinzie, seconded by Julie Williamson, and carried on a 5-0 voice vote.  A retirement resignation from Linda Edwards, business manager, effective February 27, 2018, was accepted with regrets on a motion by Todd McKee, seconded by Nick Kauffman, and carried on a 5-0 voice vote.

 

LEAVE OF ABSENCE:  Kaitlin Meyer, assistant high school girls’ basketball coach, submitted a request for a leave of absence for this year’s basketball season, returning next year.  On a motion by Chuck Kinzie, seconded by Julie Williamson, her request was granted.  Motion carried 5-0.

 

CONTRACTS:  A contract for Galen Campbell, driver, was approved on a motion by Todd McKee, seconded by Chuck Kinzie, and carried on a 5-0 voice vote.  A contract for Ethan Wessling as a para at North Elementary, was approved on a motion by Julie Williamson, seconded by Chuck Kinzie, and carried on a 5-0 voice vote.

 

MOVEMENT ON PAY SCALE:  Several teachers had submitted requests to move on the pay scale following completion of graduate credit requirements.   Approval of the requests to move with corresponding increases in pay were given to Staci Venteicher to BA+12, Nick Hodges to MA+12, and Shelly Miller to BA+24 on a motion by Todd McKee, seconded by Nick Kauffman, and carried on a 5-0 voice vote.

 

OUT OF STATE TRIPS:  Out of state travel requests were submitted for several Ag classes/FFA trips, and for spring elementary and vocal field trips.  Permission was granted on a motion by Chuck Kinzie, seconded by Julie Williamson, and carried on a 5-0 voice vote.

 

REVISE BOARD POLICIES 401.2 and 401.4:  Revisions were made to board policies 401.2—Employee Conflict of Interest and 401.4—Employee Complaints on a motion by Todd McKee, seconded by Chuck Kinzie, and carried on a 5-0 voice vote.

 

REVIEW BOARD POLICIES 401.7-402.6:  Review of the 400 series of board policy continued with no changes.  Approval of the policies as reviewed was made on a motion by Nick Kauffman, seconded by Julie Williamson, and carried on a 5-0 voice vote.

 

BOARD REPORTS:  Discussion was held on activity passes for retirees/spouse.

 

ADJOURNMENT:   The Board adjourned at 7:53 p.m. on a motion by Todd McKee and seconded by Nick Kauffman.  Motion carried unanimously on a voice vote 5-0.

 

 

 

 

 

 

These minutes are as recorded by the board secretary and subject to approval at the next regular board meeting.   The action items carried and the full text of the motions, policies and discussion are on file in the board secretary's office or on the district website www.CAMCougars.org

 

 

 

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CAM Community Schools1000 Victory Park RoadAnita, IA  50020

PH: 712-762-3238

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