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February 20, 2017 CAM Board Hearing and Regular Meeting

MINUTES

Hearing/Regular Meeting

CAM Board of Education

Monday, February 20, 2017  6:30 p.m.

 

The CAM Community School District Board of Education held a hearing and its regular meeting on February 20, 2017 in the media center at the CAM High School in Anita. Present were Directors Gary Dinkla, Nick Kauffman, Chuck Kinzie, Todd McKee, and Julie Williamson, Superintendent Casey Berlau, Principals Jim Brauer, Brian Fogleman, Dominic Giegerich and Larry Hunt, and Secretary Linda Edwards. Visitors Tim Teig -- Snyder and Associates, Sandy Booker, Trish McCurdy, and Gregg of Blackie’s Lawn Service were present.   President Gary Dinkla read the mission statement and called the hearing to order at 6:30 p.m.

 

HEARING:  Motion to approve the hearing agenda was made by Chuck Kinzie, seconded by Julie Williamson, and carried on a 5-0 voice vote.  A public hearing was held on the plans, specifications, form of contract, and cost estimates for the construction of an addition to the elementary building in Massena.  There was no public input for or against the project.  Resolution 17:05 Approving Plans, Specifications and Form of Contract was presented by Todd McKee, seconded by Nick Kauffman, and a roll call vote was held with McKee, Kauffman, Dinkla, Williamson, and Kinzie voting aye and the motion to adopt the resolution carried 5-0.  The bid tabulation of the construction bids was reviewed.  The engineer’s estimate was $740,000.  Bids were received from Jensen Builders Ltd for $684,250 and from Henningsen Construction Inc. for $731,712.  Resolution 17:06 Making Award of Contract was presented by Todd McKee, and seconded by Nick Kauffman, awarding the contract to Jensen Builders LTD.  A roll call vote was held with Kinzie, Williamson, Dinkla, Kauffman, and McKee voting aye and the motion to adopt the resolution carried 5-0.  The hearing was adjourned.

 

CONSENT AGENDA:  Motion to approve the regular meeting agenda was made by Chuck Kinzie, seconded by Julie Williamson, and carried on a 5-0 voice vote.  A motion to approve the minutes of the January 16 and 30, 2017 meetings, bills, and financial statements was made by Chuck Kinzie, and seconded by Nick Kauffman.  Motion carried unanimously 5-0. General Fund bills were $154,162.33, PPEL Fund bills $10,809.23, SILO Fund $19,860.96, Management Fund bill $100, Nutrition Fund bills $16,398.55, and Activity Fund bills $14,514.77.

 

COMMUNICATIONS:  None.

 

GREENHOUSE PROJECT:  Sandy Booker and Larry Hunt discussed how a new greenhouse at the middle school would impact the students.  They would like to produce food for our lunch tables and backpack programs, teach propagation, hydroponics and aquaponics.  This building would allow use year-round and possibly grow cool weather plants like lettuce and peas.  Plants would be started here and moved up to current greenhouse, freeing up space in the science room.

 

OPEN ENROLLMENT APPLICATIONS:  Applications for Logan and Landon Tibken to attend school in Atlantic next year were presented for information only.  Applications to Iowa Connections Academy received after the deadline, without good cause, or those denied because of lack of classroom space, were denied on a motion by Chuck Kinzie, seconded by Julie Williamson, and carried on a 5-0 voice vote.

 

EARLY RETIREMENT RESIGNATION:  An early retirement resignation was presented for Julia Stender, high school math teacher, effective at the end of the current school year. This makes her eligible for the $1,000 stipend for early retirement.  The application was accepted with regrets on a motion by Julie Williamson, seconded by Nick Kauffman.  Motion carried 5-0.

         

CONTRACTS:  A contract was approved for Vanessa Hoover as a North Elementary para-educator on a motion by Chuck Kinzie, and seconded by Julie Williamson.  Motion carried 5-0.

 

MOWING BIDS:  Six bids were received to mow at all sites. After review and comparison, Chuck Kinzie moved to accept the bids from Mark Marnin Mowing Service for the mowing season in both towns.  Todd McKee seconded the motion which carried on a 5-0 voice vote.

 

BLEACHER STAIRS PROJECT:  Discussion was held on the recently added handicap area in the bleachers in the high school gym.  The Board went into the gym to access the situation for adding another accessible section and to add stairs on both sides of the bleachers.  Riser Inc will be contacted again to add stairs and handrails both at the high school and in the middle school gym.  SCORE has generously offered to help with these projects.

 

SCHOOL VEHICLES REVIEW:  A list of current vehicles was reviewed.  Dr. Berlau suggested we look at getting bids for leasing two more buses.  It was suggested that we get a quote on air-conditioning for at least one of these buses.  Also needed is another small vehicle.  Dr. Berlau was directed to get lease quotes for two buses and purchasing a new car.

 

BOARD REVISIONS:  IASB had made policy revision recommendations for 200.1R1—Organizational Meeting Procedures, 210.2—Regular Meeting; 411.2—Classified Employee-Qualifications, Recruitment, Selection, 701.3—Financial Records.  Revisions to these policies were adopted on a motion by Todd McKee, seconded by Nick Kauffman, and carried on a 5-0 voice vote.

 

REVIEW/REVISION OF POLICY SERIES 700:  The policy series 700: Noninstructional—Operations and Business Services was reviewed.  A change was made to board policy 705.1—Purchasing – Bidding, giving the superintendent authority to make purchases up to $10,000 without prior board approval.  For purchases between $10,000 and $135,000, the superintendent shall receive proposals, quotations or bids for the goods and services prior to board approval.  For purchases over $135,000, requests for proposal and competitive bids through sealed bids shall be used prior to board approval.  Motion to accept the review and revisions was made by Chuck Kinzie, seconded by Todd McKee, and carried on a 5-0 voice vote.

 

ADMINISTRATIVE REPORTS:  Mr. Giegerich and our guidance counselor, Sheri Blair, have been working on scheduling a Career Connections Day for Friday, April 21st.  Students will explore career options, then connect with training and post-secondary avenues to help them prepare for life after high school.  Over ten speakers have already been scheduled.  The presentations will be videotaped for additional viewing.  Our winter sports seasons wrapped up this week with successful seasons for all.

 

Mr. Hunt reported that NAEP testing for math and literacy has been completed.  Grades 2-8 will start Iowa Assessments the week of March 6.  Zion Recovery Program will work with staff to talk with middle school students about drugs and alcohol.  Seventh and eighth grade students will hear a presentation on organ donations.   Another round of FAST testing has been completed.  Every grade in both elementary schools showed growth.  A tree was removed from the preschool playground because of electric wires.  Discussion was held on how to provide shade to the area. Junior high track starts March 6.  Over 20 students in each group are anticipated. Mr. Sexton asked permission to hold a Fun Run to raise money for state track entry fees.  All the grain and bags have been removed from inside the track at the practice field but there are 6-8 inch divots everywhere there was a tube. The Coop manager has talked to several landscapers to see how best to get it back into shape.

 

Mr. Fogleman reported that there has been a month of sickness at the North Elementary with a lot of teachers and students absent.  March 6 is the start date for assessments.  The kitchen staff will be making snacks for students during that time.  Read Across America will be March 3, with the Henry Doorly Zoo bringing three animals.  The One and Only Ivan is the book featured.  Wrestlers, cheerleaders, and coaches of the Atlantic/CAM wrestling team visited both elementary schools and presented a fantastic program as they prepared for state wrestling duals and individual matches.  It was very well organized and received. 

 

Dr. Brauer reported on Academy enrollment (464 students) and changes in teaching staff.  He discussed the recent Des Moines Register article regarding online academies.  He felt it was a positive article.  He discussed the possibility of Academy students being allowed to participate in district activities.

 

Dr. Berlau asked the Board if April 11 would work for their schedules to hold our April board meeting and a hearing to certify the budget.  Deadline to certify is the same date as our regularly scheduled board meeting on the 17th.  It was decided to hold our April meeting on Tuesday, April 11, at 6:30 pm.  He will present a draft of the 2017-2018 calendar at next month’s meeting.  The facility committee met to identify by areas what projects we want to look at in terms of cost, maintenance upgrades, etc.  The board policy regarding homeschool transfers in and credits will need to be reviewed.  Our school attorney will be contacted regarding this.

 

BOARD REPORTS:  Julie Williamson said the support of the Atlantic/CAM wrestlers by the community was appreciated and reported that we are recognized as Atlantic/CAM now at events.

 

Gary Dinkla had talked to a landscaper about the west side of the Massena building.  He recommended removing all the ash trees and stumps, hauling in dirt, and resodding the area.  Estimated cost was under $10,000.  Only four students from two other conference schools attended the conference speech contest on Saturday.

 

EXEMPT SESSION:  The Board went into exempt session to discuss negotiations at 8:35 p.m.

 

ADJOURNMENT:   The Board returned to open session and adjourned at 9:02 p.m. on a motion by Todd McKee and seconded by Chuck Kinzie.  Motion carried unanimously on a voice vote 5-0.

 

 

 

These minutes are as recorded by the board secretary and subject to approval at the next regular board meeting.   The action items carried and the full text of the motions, policies and discussion are on file in the board secretary's office or on the district website www.CAMCougars.org

 

 

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CAM Community Schools1000 Victory Park RoadAnita, IA  50020

PH: 712-762-3238

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