July 19, 2010 Regular Meeting

MINUTES OF REGULAR MEETING OF BOARD OF EDUCATION
C & M COMMUNITY SCHOOL DISTRICT – JULY 19, 2010

CALL TO ORDER:  President Pro-Tem Jennifer Holste read the mission statement of the C & M Community School District, called the regular meeting to order at 4:00 p.m. in the superintendent’s office in Massena, and welcomed the visitor.

ROLL CALL: Directors Present:    Jennifer Holste, Sean South, Todd McKee
Absent: Gary Dinkla, Rob Ticknor
Superintendent: Steve Pelzer
Secretary: Linda Edwards
Visitors: Kyle Williams

AGENDA: Motion by South, seconded by McKee, to approve the agenda.  Voice vote, motion carried unanimously 3-0.  

MINUTES, BILLS AND FINANCIAL STATEMENTS:  McKee moved, seconded by South, to approve the minutes of the June 21, 2010 regular board meeting, bills, and financial statements.  Voice vote, motion carried unanimously 3-0.  

COMMUNICATIONS:  None.

ADMINISTRATIVE REPORT:  Mr. Pelzer reported that work has begun on the preschool building with a lot of issues at the start but it is progressing well. Building codes require a 72” door at the south end of the hallway in the elementary wing and an exit door in the art room.  May Contracting has submitted a bid to complete these projects before school starts.

The gym floor is almost completed.  The board will look at this project after the meeting.  One more bus driver is needed.  Mr. Pelzer will attend the School Administrators of Iowa conference in Des Moines in August.  The custodians are working ahead of schedule.  Gloria Waters has been hired as temporary summer custodial help.

Promethean boards are being purchased for the remaining classrooms that do not have them.  Microsoft settlement money and PPEL/SILO funds will be used for this project.  The Promethean company will provide three days of training before school starts, with each day at a different level of expertise.  The cost of this training will be paid with Microsoft vouchers.

DISCUSSION ITEMS:  Reorganization was again a topic of discussion.  The vote will be held September 14th and to save money, volunteers can man the voting precincts.  We will ask for volunteers to help out.  A sample ballot has been reviewed.  Absentee ballots are available and the process was discussed.  Mr. Pelzer talked to the school attorney about what the school can publish to get information out.  Joint board meetings will be held in both districts prior to the vote. It was decided that the August 16th regular meeting will be held at the Outdoor Classroom at 3:30 with a meal for the teachers following the meeting.

BOARD SECRETARY/TREASURER:    A motion was presented by McKee, seconded by South, to appoint Linda Edwards as the board secretary and treasurer.  Motion carried unanimously 3-0.  President Pro-Tem Jennifer Holste administered the oath of office to Linda Edwards.

RESOLUTION NAMING DEPOSITORIES (11:01):  The following resolution was adopted on a motion by South, seconded by McKee.  Voice vote, motion carried 3-0.  RESOLVED, that the Board of School District Directors of the C & M Community School District in Cass County, Iowa, approves the following list of financial institutions to be depositories of the C & M Community School District funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983), as amended by 1984 Iowa Acts, S.F. 2220.  The School District Treasurer is hereby authorized to deposit the C & M Community School District funds in amounts not to exceed the maximum approved for each respective financial institution as set out below.

                                                                      Maximum Balance in         Maximum Balance
    Location of                                                  effect under prior             in effect under this
   Depository Name       Home Office                       resolution                              resolution    First National Bank      Fontanelle, IA                      750,000.00                    750,000.00
Bankers Trust Co.            Des Moines, IA                     none                                 none

NEWSPAPER FOR OFFICIAL PUBLICATIONS:  The Anita Tribune was named the district’s official newspaper on a motion by McKee, seconded by South. Voice vote, motion carried 3-0.

SCHOOL ATTORNEY:  Rick Franck of Mundt, Franck and Schumacher Law Offices was appointed as the district’s attorney on a motion by McKee, seconded by South.  Voice vote, motion carried 3-0.

BREAD AND MILK BIDS:  Bids were opened and the bids from Roberts Dairy Company for dairy products and from IBC Sales Corporation for bakery products were accepted on a motion by South, seconded by McKee.  Voice vote, motion carried 3-0.  

ADMINISTRATIVE ASSISTANT:  A contract for Sandy Booker as administrative assistant at $2,200 was approved on a motion by South, seconded by McKee.  Voice vote, motion carried 3-0.  

AGREEMENT FOR TECHNOLOGY SERVICES:  Jim Casey of Casey Computer Consulting submitted a proposal for services for the 2010-2011 school year.  A motion to accept the proposal was made by McKee, seconded by South.  Voice vote, motion carried 3-0.  

BOARD REPORTS:  Mr. Pelzer presented some information on savings and incentives that would be received by a joint CAM district over the next five years.

ADJOURNMENT:  A motion to adjourn was made by South, seconded by McKee.  Voice vote, motion carried unanimously 3-0.  President Pro-Tem Holste adjourned the meeting at 5:02 p.m.

signed Jennifer Holste, Board President Pro-Tem    

signed Linda Edwards, Board Secretary